Public Consultation

A big part of creating Reykjavík’s urban plans revolves around consulting with the public and other interested parties.

Public consultation means coordinating operations and making communal decisions. It also involves presenting interested parties with information regarding the planned development. As a part of this process, various interested parties are sought out for their opinions and perspectives. Their views are heard, debated and taken into consideration during the development of the urban plan. Public consultation is an official process wherein input is sought from residents (future inhabitants), interested parties and official assessment bodies. The data gathered through public consultation is used to improve and actualise the development plan in question.

Sólveig Sigurðardóttir, architect FAÍ, project manager for City of Reykjavík Planning Officer.

Concept and timeline – phases

The first part of the introduction and consulting process for the reconstruction of Ártúnshöfði and Elliðaárvogur was conducted alongside the call for planning proposals for the area and continued into the composing of the framework strategy. At that point, consultation was sought with property holders and business owners in the area as well as official parties

The phases of the public consultation plan are the following:

Phase two – Preliminary introduction of “provisional proposals”

1. The unveiling of a web domain where key aspects of the provisional proposals are presented

2. Fjölbreyttir rýnihópar fengnir til að ræða helstu áherslur og útfærslur vinnutillagna

3. Online consultation – Residents are given the chance to present their ideas for improvements and changes to the provisional proposals through the online consultation system Maptionnaire.

4. Processing of consultation data – the findings are summarised and used to improve planning proposals.

Phase three – Mandatory presentation

1. The finalised proposals are presented – mandatory presentation

2. Proposals are updated to the presentation web domain

3. Proposal exhibition and presence in area

4. Events: Live streamed meetings, walking tours, lectures etc.

5. Comments are used to adjust finalised proposals

Group work

Residents’ work group working in liaison.

Focus groups

Age segregated focus groups composed of residents of Reykjavík and the Capital Region will be asked to discuss the major planning proposals and assess them based on their daily needs and activities. The City of Reykjavík has previously made good use of focus groups during public consultation for the Reykjavík Municipal Plan. The process will be conducted by a company that specialises in overseeing focus groups. The focus group results will be used to develop planning proposals for Areas 1 and 2.

Online consultation

The plan is to use a Finnish consultation system called Maptionnaire, which the City of Reykjavík is currently implementing. The system synchronises with a map database and can be used to present questionnaires regarding anything that the plan touches upon; e.g. transportation issues, layout of settlements and public spaces, shops and services etc. Cities all over the world use Maptionnaire to consult with residents on planning issues and services provided by the city. The resulting data is gathered and used to improve the planning proposals. Please note that this online consultation is in line with regulations regarding data protection as no personally identifiable data is gathered.

Focus group

Counsellors and city representatives observe the work of a focus group discussing ideas of a city plan.

Processing of phase two public consultation data

The data gathered during the first phase of the consultation will be processed. This data consists of:

• Written comments from the public and other interested parties

• Results from focus groups – report from focus group operatives

• Results from online consultation – statistical data gathered through Maptionnaire

All data is categorised and assessed and used to develop the planning proposals before they are submitted to the mandatory presentation and confirmation process.

Phase three – mandatory presentation

Planning proposals are submitted to the mandatory presentation and confirmation process

1. The finalised proposals are presented – mandatory presentation

2. The finalised proposals are presented – mandatory presentation

3. Proposal exhibition and presence in area

4. Events: Live streamed meetings, walking tours, lectures etc..